As the lease agreement is a legal document between a landlord and tenant that outlines the terms and conditions of a rental agreement, it is essential to have a printed copy of it for proper record keeping. To avoid any hassle and ensure the smooth running of the rental process, it is necessary to know how to print a tenancy agreement correctly. Here`s a step-by-step guide:
Step 1: Prepare the Computer
Ensure that the document is saved in a file format that is easy to print. A PDF document is considered the best format since it retains the formatting of the document. Check the document for any spelling, grammatical or syntax errors, and make the necessary corrections.
Step 2: Connect the Printer
Plug in the printer and ensure that the device is installed correctly. After installing the printer driver and software, make sure that it is connected to the computer with the USB or wireless connection.
Step 3: Select the Printer
Open the document and go to the print option by clicking File, then Print. If there are multiple printers, choose the printer that you want to use. Make sure that the printer is set to the correct size of paper that you will be using.
Step 4: Print Settings
Set the print settings according to your requirements. You may need to choose black and white or color printing, print double-sided or single-sided, and select the number of copies to print. Ensure that the print quality is set to high if you want to print a professional-looking document.
Step 5: Preview and Print
Preview the document before printing to make sure that all the information is correct. Once satisfied, click the Print button to start printing the tenancy agreement. Wait for the printer to finish printing, and then check the printed document for any errors or mistakes.
Step 6: Binding and Filing
After printing the document, ensure that the individual pages are in the correct order. If you have more than one page, consider binding them together with a binder clip or stapler. File the tenancy agreement in a safe and accessible place for future reference.
In conclusion, printing a tenancy agreement may seem like a straightforward process, but it is essential to follow the steps carefully to avoid any mistakes. A well-printed tenancy agreement provides the landlord and tenant with a legal document that outlines the terms and conditions of the agreement and can be used as a reference in case of any disputes.